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Free Email TutorialsHotmailSending email messages from Hotmail

Sending email messages from Hotmail

The previous Hotmail tutorials explained how to prepare emails for sending, like adding pictures or attaching files, formatting your emails, etc. This brief tutorial will guide you through the actual process of sending your emails with Windows Live Hotmail.

Send your completed email

Once you have finished editing your email, adding images, attaching files, added recipients and a subject line, you will hit the Send button: this will perform three actions.

Hotmail sent emails First, a copy of the email you just sent will be created, and appropriately timestamped, inside Hotmail's Sent folder.

Second, as many copies of the email will be sent to the number of recipients (email addresses) you have specified inside the To, Cc, and Bcc text fields. And last, Hotmail will present you with a screen that confirms that the email went through, and allows you to optionally add to your address book any new contacts.

Recalling Hotmail emails

Final email sent through Hotmail Unfortunately, it is not possible to recall an email message you sent through Hotmail: the only time you can do this is within a closed mail server system, like Microsoft Exchange, provided that the recipient has not yet read the email (except under certain conditions). The bottom line is that you should only add email recipients to your email once you have finished and proof-read your email: otherwise, you may accidentally hit the Ctrl+Enter keyboard shortcut, or hit the Send button by mistake.

Read receipt and delivery confirmation with Hotmail

Sample read receipt in Microsoft Outlook A later tutorial will treat in details the ability and limitations of requesting read receipt confirmation with Hotmail. The bottom line here is that a delivery confirmation or read receipt is only useful when you receive it: depending on their email program, webmail service, or read receipt settings, your email recipients may deliberately decide not to send email read confirmations (either manually, on an individual read request basis, or through their email configuration). This means that your recipients may have received your email, even if you do not receive an confirmation of it.

Undeliverable email issues with Hotmail

Like read receipts, undeliverable email notifications are not completely reliable: to avoid confirming valid email addresses to spammers, some mail servers are configured to never send a failure of delivery notice, whether the email reached its intended recipient or not.

Hotmail Delivery Status Notification (Failure) On the other hand, you can safely assume that there was a problem sending your email if Hotmail returns, as shown on the screenshot, a Delivery Status Notification (Failure) message. Pay attention to the subject line and content of the email body, because sometimes these notices only inform you that there was a delay in delivering your email, as opposed to an actual failure to deliver.

The delayed delivery notifications can often indicate a recipient's full mailbox quota, an overwhelmed or unresponsive mail server, or traffic/load issues either on the end of Windows Live Hotmail's service, the network, or the destination mail server.

All these Hotmail troubleshooting topic will be allotted their own, dedicated tutorial in the future.

Hotmail Tutorial The new Hotmail Hotmail.com Create a Hotmail account Hotmail sign in Hotmail sign out Read your Emails Read your emails Show images and content Download attachments Delete email messages Delete all emails from a person Unsubscribe from mailing lists Mark emails as Unread / Read Hotmail Instant Actions Unflag / Flag email messages Hotmail Quick Views Compose & Send Emails Hotmail email Reply to emails Forward emails Compose a new message Formatting emails Send attachments File attachment size limits Add pictures to your emails Create a signature Sending emails Send mail from other accounts Send plain text emails Change importance of emails Select multiple emails Spam & Junk Mail Filtering Mark spam email as junk mail Spam and junk mail settings Block email senders Unblock email senders Report phishing scam emails Standard Hotmail Folders The standard folders Hotmail Inbox Hotmail Junk folder Hotmail Drafts folder Hotmail Sent folder Hotmail Deleted folder Show or hide email folders Custom Hotmail Folders Create a new folder Rename a folder Empty a folder Delete a folder Mark an entire folder as "Read" Hotmail Contacts Hotmail Contacts Add a sender as contact Create a new contact Edit contacts' information Delete a contact Remove duplicate contacts Import contacts into Hotmail Export Hotmail contacts Contact categories Copy / transfer Hotmail contacts Add picture to contacts Block emails from non contacts Add Safe Senders to Hotmail Hotmail Tips and Tricks Hotmail Tips View email headers X-Originating-IP Show / hide basic headers View emails full screen Check for new emails Print email messages Hotmail Help Add another email account Check another email account Sort your emails Find emails with "Search Tool" Create email filters Automated vacation replies Use Hotmail as default email Hotmail account start date Configure Hotmail Settings Customize Hotmail Options Hotmail Login Hotmail accountCheck last Hotmail accessChange "From" name in emails Change password Reset your Hotmail password Change security question Forward emails to other account Skip "Hotmail Today" Change Reply-to email address Disable sent email confirmation Show conversations / threads Disable conversation grouping Disable photo / video previews Change Hotmail language Hotmail.com in English Hotmail.com en Español Change country setting Change birthday / birth date Keyboard Shortcuts Delete your Hotmail account Reading Pane Settings Change Theme Switch back to the old Hotmail Save / delete sent messages Change Hotmail address Change profile picture Change Hotmail account Other Products & Services Hotmail Messenger Hotmail Messenger Download Hotmail Plus Cancel Hotmail Plus Hotmail Customer Service Hotmail Live Hotmail Kids Set Hotmail as homepage in IE Hotmail as homepage in Firefox POP & Mail Server Settings POP3 settings IMAP Settings Incoming Mail Server Setup Hotmail on iPhone Hotmail Outlook settings You've reached the daily limit Outlook Connector Hotmail Gmail Hotmail Yahoo!
Tutorial last updated on February 19, 2012
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