Create / add signature to email messages you send from Windows Mail

Whenever you send email messages from Windows Mail, you either don't sign them, or you have to manually type your name, your job title and position, your phone number, your email address, and all kinds of other contact information. Fortunately, Windows Mail comes with a built-in feature that allows you to automatically add many predefined and customizable email signatures to every message to compose and send: this is called "automatic email signature", and this tutorial explains how to setup your own email signature.

Create an email signature in Windows Mail

This is what you need to do to add your own signature to emails in Windows Mail:

• First, click on the Tools menu
• Then, select "Options"
• From the Options dialog that opened, click on the "Signatures" tab
• Under the Signature settings section, check the " Add signatures to all outgoing messages" checkbox: this instructs Windows Mail to automatically puts a signature at the end of every email message you send.
• The "Don't add signatures to Replies and Forwards" checkbox, unchecked by default, optionally lets you restrict adding your signature only to brand new email messages you compose.
  
  Since your emails can be forwarded to someone else, in part or in whole, we recommend that you automatically add a signature to every email you send, including email replies and email forwards (your email signature will then be visible at the end of each of your replies, which makes attribution easier).
• The next section, labeled "Signatures", lets you create the email signature that Windows Mail will by default ad to your emails. Click on the "New" button, and type your signature in the text box below, where if the insertion point (cursor) is blinking.
• Once you are done, you can click on the "Set as Default" button to make that signature the one that is automatically added to your emails. When you only have one email signature created in Windows Mail, it will be of course used as default signature.
• Once you have finished creating your email signature, click on the Rename button, and choose a meaningful name for that signature: as you add more email signatures to your profile, your life will be a lot easier if you know what contact information a signature contains based on the name you picked for it!
• Click on the OK button to return to Windows Mail.
• Now, click on the Create Mail button to compose a new email: Windows Mail has automatically added to the email signature you just created. This is why the default status of a signature is important: Windows Mail will pick it every time.
• But once you have created multiple email signatures, and you're composing a new email, you can click on the Insert menu and choose Signature to pick one of the signatures you've already created, and place it inside your email message instead of the default one - you can switch signature on-the-fly, in other words.
• And this is all you have to do to use automatic email signatures inside Windows Mail!