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Free Email TutorialsMac MailSending Emails with Apple Mail

Sending Emails with Apple Mail

Send Email in Apple MailIn this tutorial you will finally be able to start using Apple Mail as your email application to communicate with friends and colleagues, and we will show you how to create and send emails, and touch on Address Book, OS X's contact information repository.

Integration with Address Book

Apple's Mac OS X Address Book applicationLike other OS X applications, Apple Mail is tightly integrated with Address Book. For example, when you start typing an email address in the To field of an email, OS X scans Address Book's data at the same time, to try to offer suggestions.

An Apple Address CardAdditionally, by default, Apple Mail will add to Previous Recipients people to whom you send emails. This is a handy feature, as it will save you quite a lot of typing over time, since Apple Mail will autocomplete email addresses for you as you type them.

Composing a New Email

New Email with Apple MailTo create a new email, click the New button. A blank email will popup.

Start typing the recipient's email address, and if it is in Address Book, Apple Mail will complete it as you type; if you see that Apple Mail suggests the right match, hit [Return] (Enter) to enter additional recipients, or hit [Tab] to go to the next field.

You can also click the Address button to look up an address.

Recognized email address in Apple MailAn email address Apple Mail recognized becomes is presented in a bluish oval shape. If the recipient's name is available in Address Book, it will show it as well, in the format: Person Name <email@domain.com>

The Email Toolbar

Send Email in Apple MailThe Send button sends the current email, with the patentable "Swoosh" sound. By default, a copy of this email will be placed in the Sent mailbox. Until Apple Mail has successfully transmitted the entire email to the mail server, a copy of it remains in the Out mailbox.

Attachments in Apple MailThe Attach button allows you to attach files to your emails; in theory, any file type is acceptable for Apple Mail, however there are two considerations to bare in mind. First, the larger the attachment, the longer it will take you to send it, the more painful it will be to download for its recipients, and the more likely it is to be blocked by a mail server who doesn't like large attachments. Second, some file types (executables, or programs, for examples) are automatically deleted from most mail servers.

Insert Email AddressThe Address button allows you to access Address Book's information if you do not remember someone's email address, or do not want to type a series of email addresses. Remember that while Address Book is not an Apple Mail utility, they fully integrate.

Fonts and Colors in Apple MailThe Fonts and Colors buttons allow you to add life to your emails. As discussed above, the majority of email users' email clients support rich text formatting, and embedding of images. Take advantage of it.

Save Email as DraftThe Save As Draft button allows you to save an unsent email for a later time. Apple Mail will store this email in the Drafts mailbox, from where you will be able to retrieve and resume its redaction before sending it.

Apple Mail Tutorial Setup an Email Account Adding Email Accounts Apple Mail's Interface Sending Emails Receiving Emails Configure Mac Mail settings Your Email Signature Email Account Settings Preferences Change email password Change default email on Mac Change how often Mac Mail checks for new emails Change new email sound Change download location Change your name in Mac Mail Keep or erase sent emails Auto junk mail deletion settings Auto empty Trash settings Disable an email account Change default RSS reader Disable spam junk mail filtering Disable email highlighting Send plain text email message Automatically Cc-Bcc yourself Show or hide the main toolbar Check for new email message Add a "To Do" reminder in Mail Change to large or small icons What version of Mail do I have What version of Mac OS X do I have on my computer? Managing Your Emails Using Mailboxes Rules with Apple Mail Spam & Junk Mail
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