▼ Email Programs
▼ Webmail Providers
▼ General Tutorials
Free Email TutorialsOutlook 2003Data Files Options in Outlook 2003

Data Files Options in Outlook 2003

Data files options in Outlook 2003The Mail Setup Options in Outlook 2003 let you configure options for email accounts, including Outlook's Data Files options, which control how Outlook uses your "Personal PST Files" (in which emails and contacts are stored).

Mail Setup options in Outlook 2003To open Outlook 2003's Mail Setup options, go to Tools > Options from Outlook's main window, and select the Mail Setup tab from the Options dialog.

Data Files Options in Outlook 2003

Data Files options in Outlook 2003Under the Data Files section of the Mail Setup tab, click the Data Files button to open the Outlook Data Files dialog: it will display the PST files Outlook 2003 is currently using for emails and contacts.

The Outlook Data Files dialog in Outlook 2003

Outlook 2003's Data Files dialog will show two PST files: "Outlook.pst" is the PST file Outlook uses to store your emails, contacts, appointments, etc. Outlook needs at least one PST file for this data. If Outlook already created an archive of old emails (either through AutoArchive or a manual email archive) you will see another PST file called "archive.pst", used to archive old emails — by default, those older than 6 months.

Creating or Deleting Outlook 2003 Data Files

The Settings button is discussed in the next section. Clicking the Open Folder button will open the folder containing the selected PST data file.

Creating a new PST data file in Outlook 2003The Add and Remove buttons allow you respectively to create a new (blank) PST file, or deleting an existing one.

A new PST file could be used for specific backups or archiving purposes, for example.

Outlook 2003 first request confirmation before letting you delete a PST data file.

Personal Folder File (PST) Settings

PST File settings in Outlook 2003Selecting a PST file and clicking Settings will open Outlook 2003's Personal Folders dialog, which displays editable settings for the selected file.

To rename the file, simply type a new name in the Name field (and click OK when done).

Adding comments for a given file (very useful when you use many PST files, or have incremental backups) is likewise done by typing inside the Comment field (and validating by clicking OK).

The Change Password lets you assign a password to restrict access to the selected data file; by default, PST files are not password-protected.

The Compact Now button performs internal maintenance on the data file to reduce its size: this operation only has a limited impact, the best maintenance always being archiving and backups.

Although Outlook gives you the option, leaving default values for Outlook 2003 PST data files makes technical support easier (most system administrators will expect to see your files in a specific, default location.) Only change these values for compelling reasons.

Outlook 2003 Tutorial Meet Outlook 2003 System Requirements Installation & Overview Outlook and the System Tray Microsoft CEIP Setting up Outlook 2003 Setup an Email Account Setup Hotmail in Outlook Setup Yahoo! Mail in Outlook Setup Gmail in Outlook Setup AOL Mail in Outlook Change email password Import email accounts Import emails and contacts Add an email signature Set as default email client New Mail desktop alert Interface and Toolbars Outlook 2003's Interface "Outlook Today" The Standard toolbar The Advanced toolbar The Web toolbar Customize Outlook's toolbars Outlook 2003 email icons Address Book & Contacts Using the Address Book Search for contacts Backup/export contacts Email Distribution Lists Add contacts to distribution list Emailing distribution lists Email Management Using Favorite Folders Using Multiple Profiles Personal PST files Manually archive emails AutoArchive emails AutoArchive settings Email Accounts Settings General Settings Outgoing server settings Connection settings Advanced settings Outlook 2003 Email Options General Email Options Advanced email options (1) Advanced email options (2) Tracking options Mail Setup Options Send-receive options PST Data files options Spelling options AutoCorrect options Custom Dictionary options Customize Toolbars Customize Commands Customize Options
Copyright © 2016 Free Email Tutorials - All Rights Reserved - About Legal & Privacy Feedback Sitemap