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AutoCorrect Options in Outlook 2003 (Spelling Options)

Customizing spelling options in Outlook 2003As member of the Microsoft Office suite, Outlook 2003 benefits from more advanced spelling options than most email programs. In addition to its built-in spell-checker, Outlook sports the AutoCorrect feature, which we'll cover in this tutorial.

Accessing the spelling options in Outlook 2003To access the Spelling Options in Outlook 2003, go to the Tools menu, and choose Options. Then select the Options dialog's Spelling tab.

AutoCorrect Options in Outlook 2003

AutoCorrect options in Outlook 2003The AutoCorrect Options button lets you define words and expression that you often use or mistype, and that Outlook 2003 will automatically correct for you.

To configure Outlook's AutoCorrect options, click the AutoCorrect Options button. By default, all AutoCorrect options available in Outlook 2003 are enabled.

AutoCorrect options dialog in Outlook 2003Correct Two Initial Capitals will automatically convert two leading uppercase letters into an uppercase followed by a lowercase: PAris changed to Paris, for example.

Capitalize first letter of sentences allows you to nonchalantly start new sentences with lowercase letters, and let Outlook correct it for you.

Enabling Capitalize name of days will automatically convert monday into Monday.

With Correct accidental use of Caps Lock key enabled, Outlook 2003 is authorized to detect and correct sentences accidentally typed with Caps Lock still turned on. Outlook would automatically convert tODAY IS mONDAY into Today is Monday.

Deleting or Updating AutoCorrect Replace-Text Entries in Outlook 2003

AutoCorrect (replace text) options in Outlook 2003If checked (it is by default), the checkbox Replace text as you type allows Outlook to automatically replace specific text with a matching expression.

If you keep referring to the Chicago Culinary Association, save yourself some typing by asking Outlook to auto-replace the word CCA with it. For more examples, have a look at Outlook's default (pre-existing) AutoCorrect entries.

Deleting an AutoCorrect spelling entry in Outlook 2003Typing a new Replace and With Entries transforms the Replace button into an Add button. To delete AutoCorrect entries in Outlook 2003, select the appropriate row, and click the now visible/enabled Delete button.

Updating an AutoCorrect spelling option in Outlook 2003It is possible to correct AutoCorrect entries without having to delete them.

To update or correct an AutoCorrect entry in Outlook 2003's spelling options, select the entry. Type over, or instead, in the With field, and click the Replace button.
Replacing an AutoCorrect entry in Outlook 2003's spelling options

AutoCorrect Spelling Exceptions in Outlook 2003

Outlook 2003 also enables you to define exceptions, or "perceived" mistakes, which should be ignored by the spell-checker. These are sub-divided into "First Letter" exceptions and "Initial Caps" exceptions, and allow Outlook 2003's spell-checker to become a bit more "insightful" and personalized.

"First Letter" Exceptions in Outlook 2003

AutoCorrect options and capitalization exceptions in Outlook 2003The First Letter exceptions cover the words, expressions and abbreviations that Outlook 2003 should never capitalize.

Depending on your text editor settings, Outlook will automatically capitalize each new sentence: unless specified under the AutoCorrect exceptions, the period after an abbreviation will be interpreted as an end-of-sentence period.

Enter exceptions as needed, or now, and Outlook will recognize them as such.

"Initial Caps" Exceptions in Outlook 2003

AutoCorrect options exceptions (initial caps) in Outlook 2003Under the INitial CAps tab, Outlook 2003 lets you enter word combination starting with several uppercase letters.

By default, Outlook 2003 would auto-correct "JSmith" to "Jsmith"; enter "JSmith" as a Don't correct exception, and Outlook will ignore it.

Another example is Microsoft's "JScript" language, which officially starts with 2 uppercase letters.

Outlook 2003 Tutorial Meet Outlook 2003 System Requirements Installation & Overview Outlook and the System Tray Microsoft CEIP Setting up Outlook 2003 Setup an Email Account Setup Hotmail in Outlook Setup Yahoo! Mail in Outlook Setup Gmail in Outlook Setup AOL Mail in Outlook Change email password Import email accounts Import emails and contacts Add an email signature Set as default email client New Mail desktop alert Interface and Toolbars Outlook 2003's Interface "Outlook Today" The Standard toolbar The Advanced toolbar The Web toolbar Customize Outlook's toolbars Outlook 2003 email icons Address Book & Contacts Using the Address Book Search for contacts Backup/export contacts Email Distribution Lists Add contacts to distribution list Emailing distribution lists Email Management Using Favorite Folders Using Multiple Profiles Personal PST files Manually archive emails AutoArchive emails AutoArchive settings Email Accounts Settings General Settings Outgoing server settings Connection settings Advanced settings Outlook 2003 Email Options General Email Options Advanced email options (1) Advanced email options (2) Tracking options Mail Setup Options Send-receive options PST Data files options Spelling options AutoCorrect options Custom Dictionary options Customize Toolbars Customize Commands Customize Options
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