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Free Email TutorialsOutlook 2003Email and Folder Icons in Outlook 2003

Email and Folder Icons in Outlook 2003

Sample email icons in Outlook 2003Outlook 2003 displays by default up to four icons for any given email; these icons are so useful that it is worth remembering what they stand for.

Once you get accustomed to Outlook's icons, a split-second look at an email will provide an impressive wealth of information.

Outlook 2003 also has icons for special folders.

Standard Email Icons in Outlook 2003

These are the five basic email icons in Outlook 2003, for read, unread, forwarded, "replied-to", and unsent emails:

Unread email icon in Outlook 2003An unread email (yellow, sealed envelope)

Read email icon in Outlook 2003A read email (white, opened envelope)

Forwarded email icon in Outlook 2003A read or unread email that was forwarded

Replied-to email icon in Outlook 2003A read or unread email to which a reply was sent

An unsent email icon in Outlook 2003An unsent email (an opened, stamped envelope with corner-folded sheet in foreground); this kind of icon is found in Outlook 2003's Drafts or Outbox folders.

Email Flag Icons in Outlook 2003

Red email flag icon in Outlook 2003Outlook 2003's Flag menuOutlook 2003 enables you to assign to your emails one of seven colored follow-up flags: Red, Blue, Yellow, Green, Orange or Purple.

Flag Complete email icon in Outlook 2003Additionally, you can assign the Flag Complete icon to your emails.

Default email flag icon in Outlook 2003By default, if the Email Flag column is visible, this grayed-out flag icon will appear for all unflagged emails.

Email Attachment Icons in Outlook 2003

Email attachment icon in Outlook 2003This icon signifies that the email contains one or more attachments (paper clip icon)

Calendar and Task Icons in Outlook 2003

Calendar items are a separate topic from email, except that they are exchanged through emails.

Meeting request icon in Outlook 2003A meeting request email

Accepted meeting icon in Outlook 2003An accepted meeting response email

Declined meeting icon in Outlook 2003A declined meeting response email

Task request icon in Outlook 2003A task request

Email Modifiers (Importance) Icons in Outlook 2003

In addition to automatically assigning relevant icons to your emails, Outlook 2003 allows you to add "modifiers" to your emails, some of which have associated icons.

By default, emails you send from Outlook 2003 have an importance of "normal". Any email whose importance is normal will not have any visible "importance" icons. Very few people use the "Low Importance" modifier, but the "High Importance" modifier usually means that you should relegate YouTube to the backburner for a few minutes.

Low importance icon in Outlook 2003Indicates an email whose Importance modifier was set to Low (blue down arrow)

Important icon in Outlook 2003An email whose importance modifier was set to High (red exclamation point)

Changing the Confidential, Private, and Personal email modifiers will not change the appearance of your emails in Outlook 2003's.

Security Email Icons in Outlook 2003

Digitally signed, unread email icon in Outlook 2003A digitally-signed, unread email (a medal and sealed yellow envelope)

Digitally signed, read email icon in Outlook 2003A digitally-signed email that has been (marked as) read (a medal and opened white envelope)

Encrypted, unread email icon in Outlook 2003An unread encrypted email (a lock and sealed yellow envelope)

Encrypted, read email icon in Outlook 2003A (marked as) read encrypted email (a lock and opened white envelope)

Special Icons in Outlook 2003

Read notice icon in Outlook 2003A return receipt or delivery receipt (a successful confirmation that your email was delivered and/or read by one of its recipients)

Undeliverable email icon in Outlook 2003An undeliverable email notice (the email was rejected by the recipient's mail server: this could be because of a non-existent email user, an exceedingly large email, etc.)

Example of Outlook 2003 Email Icons

Here are some example whose meaning will quickly become instinctive. As you can see, icons are potentially combined for any given email, for example:

An unread email with attachment, whose importance was set to High.

An unread email with low importance in Outlook 2003An unread email whose importance was set to Low.

An undeliverable notice with attachment in Outlook 2003An undeliverable notice with email attachment.

A important email that has been (marked as) read in Outlook 2003An Important email that was (marked as) read.

Outlook 2003 Tutorial Meet Outlook 2003 System Requirements Installation & Overview Outlook and the System Tray Microsoft CEIP Setting up Outlook 2003 Setup an Email Account Setup Hotmail in Outlook Setup Yahoo! Mail in Outlook Setup Gmail in Outlook Setup AOL Mail in Outlook Change email password Import email accounts Import emails and contacts Add an email signature Set as default email client New Mail desktop alert Interface and Toolbars Outlook 2003's Interface "Outlook Today" The Standard toolbar The Advanced toolbar The Web toolbar Customize Outlook's toolbars Outlook 2003 email icons Address Book & Contacts Using the Address Book Search for contacts Backup/export contacts Email Distribution Lists Add contacts to distribution list Emailing distribution lists Email Management Using Favorite Folders Using Multiple Profiles Personal PST files Manually archive emails AutoArchive emails AutoArchive settings Email Accounts Settings General Settings Outgoing server settings Connection settings Advanced settings Outlook 2003 Email Options General Email Options Advanced email options (1) Advanced email options (2) Tracking options Mail Setup Options Send-receive options PST Data files options Spelling options AutoCorrect options Custom Dictionary options Customize Toolbars Customize Commands Customize Options
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