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Free Email TutorialsOutlook 2003Using Outlook 2003's Address Book

Using Outlook 2003's Address Book

Outlook 2003's Address BookOutlook's Address Book is the central repository of all your contacts' information. Confusingly, the term "Address Book" in Outlook refers to both the tool containing all your contacts, and address books (i.e. "sub-listing of contacts") you can create.

Microsoft Exchange 2007Outlook 2003 supports multiple address books (lists of contacts); in a network environment, Outlook may even give you access to network (remote) address books or shared address books. If your company uses an Exchange server for email (Microsoft's mail server software), you may yet have another type of shared address book.

Address Book Overview

To open the Address Book in Outlook 2003, go to Tools > Address Book.

Ctrl+Shift+BOpen Outlook's Address Book

The Address Book in Outlook 2003The first time you open the Outlook's address book, it will be empty.

If contacts or distribution lists are visible, your System Administrator probably imported some address books from the corporate network, or has setup Outlook 2003 in conjunction with a mail server like Microsoft Exchange.

By default, contacts are displayed from the Contacts folder. To see contacts from other address books, click the Show Names from the drop-down menu.

The Address Book Toolbar in Outlook 2003

Outlook 2003 Address Book's toolbar contains most commands you will ever need. Note the equivalent keyboard shortcut, where applicable.

Creating a new contact from the Address Book in Outlook 2003Create a new Contact

Finding a contact from the Address Book in Outlook 2003Find a Contact (Ctrl+Shift+F)

Showing a contact Properties from the Address Book in Outlook 2003Pull up the selected Contact's properties (Alt+Enter)

Deleting a contact from the Address Book in Outlook 2003Delete the selected Contact (Ctr+D)

Sending an email to the selected Address Book contact in Outlook 2003Send an email to the selected Contact (Ctrl+N)

Address Book Options in Outlook 2003

Outlook 2003's address book optionsTo see options available for Outlook 2003's address book, go (from the address book) to Tools > Options.

The Show this address list first allows you to determine which address book should be displayed automatically. By default, Outlook 2003 shows contacts from your Contacts folder.

The Keep personal addresses in drop-down menu determines where Outlook 2003 will store your email addresses. By default, only the Contacts folder is available.

Outlook 2003 checks first in your Contacts folder for name/email addresses autocompletion. This can be changed using the address lists container: use the Add button

Outlook 2003 Tutorial Meet Outlook 2003 System Requirements Installation & Overview Outlook and the System Tray Microsoft CEIP Setting up Outlook 2003 Setup an Email Account Setup Hotmail in Outlook Setup Yahoo! Mail in Outlook Setup Gmail in Outlook Setup AOL Mail in Outlook Change email password Import email accounts Import emails and contacts Add an email signature Set as default email client New Mail desktop alert Interface and Toolbars Outlook 2003's Interface "Outlook Today" The Standard toolbar The Advanced toolbar The Web toolbar Customize Outlook's toolbars Outlook 2003 email icons Address Book & Contacts Using the Address Book Search for contacts Backup/export contacts Email Distribution Lists Add contacts to distribution list Emailing distribution lists Email Management Using Favorite Folders Using Multiple Profiles Personal PST files Manually archive emails AutoArchive emails AutoArchive settings Email Accounts Settings General Settings Outgoing server settings Connection settings Advanced settings Outlook 2003 Email Options General Email Options Advanced email options (1) Advanced email options (2) Tracking options Mail Setup Options Send-receive options PST Data files options Spelling options AutoCorrect options Custom Dictionary options Customize Toolbars Customize Commands Customize Options
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